7 Essential Tips for Choosing a Coworking Space
Looking for the perfect coworking space? Start here. Choosing the right space can boost your productivity, enhance networking, and improve your work-life balance. Here's a quick summary of what to focus on:
- Location: Prioritize convenience, commute time, and access to transit or key business areas.
- Facilities: Ensure essentials like high-speed internet, ergonomic furniture, and meeting rooms are available.
- Costs: Compare membership plans (hot desks, private offices, virtual offices) and check for hidden fees.
- Community: Look for networking opportunities, events, and a professional member mix.
- Visit First: Assess noise levels, layout, and amenities in person before committing.
- Membership Terms: Read contracts carefully, including cancellation policies and extra charges.
- Safety: Verify physical security, network protection, and emergency protocols.
Pro Tip: Visit during peak hours to experience the real vibe and test essential amenities. A coworking space isn't just about desks - it's about finding a supportive environment that meets your needs.
Choose The Perfect Coworking Space - Help and Tips
Tip 1: Check Location and Access
Choosing the right location for your coworking space can save time, enhance productivity, and even boost your professional image. Let’s break down the key factors to consider.
Distance from Key Locations
Your coworking space should ideally be within a 30-minute commute from your home [2]. This keeps your work-life balance in check and ensures you stay energized throughout the day.
| Location Factor | Impact on Work |
|---|---|
| Commute Time | Influences daily energy and productivity |
| Business District Proximity | Makes client meetings more convenient |
| Transit Options | Provides flexibility in commuting |
| Nearby Amenities | Adds convenience to your daily routine |
Think about how close the space is to your target market or key business areas. Tools like Facebook's Location Targeting can help you determine if your target audience is within a five-mile radius [3].
For example, Impact Hub Baltimore offers excellent transit accessibility, with nearby railways, bus routes, and bike lanes [5].
Beyond location, consider operational details like entry hours and parking options - they can significantly influence your overall experience.
Entry and Parking Options
- 24/7 Access: Many coworking spaces now provide round-the-clock access, perfect for flexible schedules [7].
- Parking Availability: Look for spaces with affordable parking options, such as $6 paid parking or street parking [4].
- Transit and Amenities: A high 'walk score' means easy access to local cafes, restaurants, and other services [3].
If you often host clients traveling from out of town, picking a space near major transportation hubs is a smart move [6]. For instance, Launch Workplaces offers locations across four states and eleven cities, allowing members to access all their spaces through the Launch Pass program [8].
"A polished workspace and a premium address do more than impress - they help build trust, instill confidence, and set the stage for stronger business relationships." [8]
Tip 2: Review Available Facilities
When choosing a workspace, it's important to assess both the essential equipment and additional perks that can help you stay productive.
Must-Have Equipment
A reliable workspace starts with the right tools. Ensure the basics are covered, especially high-speed internet with both wired and wireless options for dependable performance [9].
| Essential Equipment | Why It Matters |
|---|---|
| Dual Internet Options | Provides backup connectivity for critical tasks |
| Professional Printing Setup | Handles document management needs effectively |
| Meeting Room Technology | Simplifies virtual collaboration |
| Ergonomic Furniture | Keeps you comfortable during long work hours |
Once these essentials are in place, look for features that can further improve your work environment.
Extra Office Features
Beyond the basics, certain extras can make a big difference in how productive you feel [11]. For example, natural lighting and good air circulation can help maintain focus and energy. Many coworking spaces also offer specialized zones, such as:
- Focus Zones: Quiet areas or soundproof phone booths for undisturbed work
- Collaboration Spaces: Open layouts for team discussions and brainstorming
- Wellness Areas: Spaces designed for relaxation or meditation [10]
While flashy amenities like artisan coffee bars or VR lounges might catch your eye, focus on features that directly support your work. Some spaces even provide professional services, like legal advice or marketing support, which could offer real benefits to your business [11].
Tip 3: Compare Costs and Plans
Understanding membership options and their costs is key to finding the right balance between your budget and workspace needs. Factors like membership type, overall value, and hidden fees play a big role. Here's a quick breakdown of common desk plan options.
Types of Desk Plans
Coworking spaces provide different membership plans to suit various work styles and budgets. Here's a snapshot of what to expect:
| Membership Type | Cost Range | Best For | Key Features |
|---|---|---|---|
| Hot Desk | $200–600/month | Freelancers, Remote Workers | Flexible seating, Business hours access |
| Dedicated Desk | $300–700/month | Solopreneurs, Regular Users | Personal workspace, 24/7 access |
| Private Office | $500–1,500/month | Small Teams, Client Meetings | Privacy, Dedicated space |
| Virtual Office | $20–100/month | Home-based Businesses | Business address, Mail handling |
| Day Pass | $20–50/day | Occasional Users | Try-before-you-buy option |
Some spaces also cater to niche needs, like Night Owl memberships ($50–150/month) for evening workers or Weekender access ($50–150/month) for side projects [12].
Price vs. Features
When comparing costs, don't just focus on the base price - look at the overall value. For example, while some spaces offer basic Flex Desks starting at $99/month, Dedicated Desks with more perks can go up to $399/month.
Here are a few things to keep in mind:
- Location matters: Prices can vary a lot depending on the city. For example, hot desk memberships average $239 in Dallas but jump to $345 in New York [13].
- Factor in extra costs like printing fees ($0.10–$0.50 per page) and conference room rentals ($20–$100 per hour) [14].
- Amenities included: Some memberships cover essentials like internet, utilities, and cleaning, which can help lower your overall costs [13].
If you're unsure, try the space with a day pass before committing to a long-term plan. Many coworking providers also offer trial periods or flexible terms, so you can adjust as your needs evolve [15].
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Tip 4: Check Member Community
When choosing a coworking space, don't overlook the community. Beyond location, amenities, and price, the people you work alongside can have a big impact on your productivity. In fact, being part of a coworking community can increase motivation by 50% [16].
Group Activities
A packed event calendar is a great sign of an engaged community. Look for spaces that host activities like:
| Event Type | Frequency | Benefits | Examples |
|---|---|---|---|
| Professional Development | Weekly/Monthly | Build skills, gain insights | Lunch & learns, panel discussions |
| Networking | Weekly | Expand business connections | Happy hours, launch parties |
| Social Activities | Monthly | Relax and bond with others | Game nights, cooking workshops |
| Innovation Events | Quarterly | Collaborate and spark ideas | VR nights, art-tech exhibits |
The more active and well-attended these events are, the stronger the community vibe [17]. A lively event schedule often reflects a coworking space where members genuinely connect.
Member Mix
A diverse group of members can open doors to new opportunities. It can boost networking, collaboration, and even market reach by 70% [19].
Here’s how to evaluate the community:
- Industry variety: Look for a mix of professionals from fields that complement your own goals.
- Work culture: Spend time in shared spaces during busy hours to feel out the environment.
- Success stories: Ask about partnerships or collaborations that have come out of the space.
"Build your network intentionally: identify vocal, inspiring members and connect with them on social media – a follow-up with a focused professional message can go far" [18].
For example, The Social Hub Madrid nails this concept. According to staff member Ignacio, "The flexible vibe, quality amenities, and engaging events create a dynamic environment that appeals to diverse professionals" [1].
If possible, visit during a community event to see the energy firsthand [17].
Tip 5: Visit the Space
After reviewing the location, amenities, and community, nothing beats an in-person visit to confirm your findings. Virtual tours and photos can sometimes paint an incomplete picture. Eva Chan, Senior Career Expert at Resume Genius, emphasizes:
"You'll want to get an accurate assessment of the coworking space, its facilities and the general vibe before making your final decision, as online images and descriptions only tell part of the story" [23].
Seeing the space firsthand helps you ensure it aligns with your expectations and needs.
Schedule a Visit
| Timing | What to Observe | Why It Matters |
|---|---|---|
| Peak Hours | Noise levels, desk availability | Get a sense of daily activity and workspace flow. |
| Quiet Hours | Sound absorption, focus zones | Evaluate how conducive the space is for focused work. |
| Event Times | Community engagement, space usage | See how the space adapts to different needs. |
| After Hours | Security measures, access options | Confirm if access aligns with your schedule. |
Try to schedule your visit during the time you’d typically work to get the most accurate feel for the environment. Some coworking spaces even offer free one-day trials [23].
Check Space Quality
Comfort plays a huge role in productivity - about 70% of people say it directly affects their performance [21]. When visiting, pay close attention to these key factors:
- Workspace Layout: Look for proper spacing between desks (78–96 inches), clear walkways (24–36 inches wide), and enough room for chair movement (30–32 inches behind desks) [20].
- Lighting and Environment: Natural light can improve productivity by 15% [22]. Check for good lighting, effective soundproofing, and temperature control options.
- Ergonomics: Test the furniture. Are chairs adjustable? Are standing desks available? Make sure desks have enough clearance (33–36 inches) and monitor setups are flexible.
Take detailed notes during your visit. If you're unsure after the first visit, don't hesitate to request a second look. It’s worth the extra effort to find the perfect space.
Tip 6: Read Membership Terms
Take the time to go through membership terms carefully before signing up. A well-understood agreement can help protect your work environment and manage your expenses effectively. The membership agreement outlines essential details that could impact both your experience and your budget.
Contract Details
| Contract Component | What to Review | Why It's Important |
|---|---|---|
| Membership Duration | Initial term and renewal conditions | Defines how long you're committing and options for changes |
| Notice Periods | Cancellation timeframes and termination rules | Clarifies how and when you can cancel |
| Payment Terms | Due dates, late fees, additional charges | Helps you plan your monthly budget |
| Service Inclusions | Desk usage, amenities, meeting rooms | Confirms access to the resources you need |
| House Rules | Usage guidelines, guest policies, hours | Sets clear expectations for daily use |
For example, Createscape's terms specify a 30-day minimum commitment, a one-time $15 sign-up fee, and a $15 late fee for payments made more than 5 days late [26]. Make sure to also evaluate how flexible the terms are.
Change Options
Once you've reviewed the contract details, consider how easily you can make changes to your membership. Keep the following in mind:
- Membership Adjustments: Check if you can switch membership tiers without incurring penalties.
- Notice Requirements: Understand how much notice you need to provide for changes.
- Additional Services: Look into the costs for extra services, like locker storage ($10/month) or virtual office options ($15/month) [26].
Be cautious with auto-renewal clauses. For instance, Createscape automatically renews memberships 7 days before the end of the month unless canceled [26]. This is a common policy, so staying proactive can help you avoid unexpected charges.
When reviewing liability and dispute resolution terms, focus on these areas:
- Responsibility for property damage
- Coverage for personal injuries
- Rights regarding intellectual property
- Dispute resolution processes
- Applicable jurisdiction laws [24]
Some coworking spaces even charge double the membership fee for unauthorized use after a contract ends [25]. Make sure you're aware of all potential charges and obligations.
Tip 7: Verify Safety and Help
Nearly half of users list privacy as a major concern [27]. It's essential to evaluate both safety systems and support structures to address this.
Safety Systems
Coworking spaces must have strong security measures to protect both members and their belongings.
| Security Component | Features to Check | Why It Matters |
|---|---|---|
| Access Control | RFID/biometric systems, visitor logs | Prevents unauthorized access and tracks usage. |
| Network Security | Private Wi-Fi, two-factor authentication | Shields against cyber threats (400% rise since COVID-19) [27]. |
| Physical Security | Cameras, equipment locks | Discourages theft and monitors for unusual activity. |
| Emergency Systems | Fire alarms, marked exits, extinguishers | Ensures quick action during emergencies. |
Catherine Kobrinsky Evans shared how AI-enhanced monitoring brought noticeable changes:
"such a huge difference… People are not loitering and not hanging around causing trouble because Deep Sentinel chases them away" [28]
While physical and cyber safety are key, having quick and effective support is just as important.
Support Team
A dependable support team can make all the difference. Daniel Batchelor highlights the importance of reliable monitoring:
"Well worth the money. I sleep better every night knowing someone is always watching my business! Last night was the third time in less than 6 months they interrupted an intruder on my property. I recommend this product to anyone who is looking for surveillance that is monitored after hours for any type of business." [28]
When evaluating support services, consider the following:
- Response Times: Ask about how quickly they resolve common issues.
- Staff Availability: Check front desk hours and after-hours support options.
- Member Satisfaction: Look at retention rates (industry average: 78% plan to stay long-term) [29].
- Emergency Protocols: Review evacuation plans and safety training programs.
Seek spaces that use workspace management tools to track and address member needs effectively. These systems should provide clear communication channels for both routine and urgent matters.
Choose Your Ideal Workspace
When selecting a coworking space, it's important to balance your needs and priorities. Here's a quick framework to help you evaluate:
| Priority Level | Focus Areas | Key Considerations |
|---|---|---|
| Essential | Location & Security | Easy transportation access and strong safety measures (both physical and digital) |
| High Priority | Amenities & Infrastructure | Reliable high-speed internet, meeting rooms, and ergonomic workstations |
| Important | Community & Culture | Opportunities for networking and professional growth |
| Value-Add | Wellness & Sustainability | Onsite fitness options and eco-conscious initiatives |
Your success in a coworking space often relies on how well it meets both your immediate requirements and long-term goals. Factors like accessibility, safety, and a vibrant community all play a role.
To make the right choice, follow these steps:
- Visit at different times: Check the environment and test important amenities.
- Review the contract carefully: Look for hidden costs and assess flexibility.
- Confirm key features: Ensure the space has what you need during your visit.
- Talk to current members: Gather insights about the community and dynamics.
Make sure the workspace prioritizes effective management and offers a mix of collaborative areas and quiet zones for focused work. Evaluating these aspects thoroughly will help you find a space that aligns with your professional goals.